Craft Fair and Holiday Market Vendor Checklist

A craft fair and holiday market vendor checklist: what to pack, booth setup, pricing signs, cash float, tracking sales and deciding if a market was worth it.

Holiday markets can be a great season for makers, but forgetting the card reader or misjudging the fee can wipe out a day's profit. A checklist and a few numbers make every market easier.

Before the market

Read the vendor rules (table size, tent, power, sales tax permits), confirm setup time and plan your table layout from above.

What to pack

Booth items (table, cover, displays, weights for a tent), products, money (card reader, charged phone, cash float, change), marketing (business cards, signs, bags), tools (tape, scissors, zip ties, pens), and you (water, snacks, layers).

Price signs

Clear prices sell. Add signs for bundles ("3 for $__"), cards accepted, custom orders and gift wrap.

Track sales during the day

A simple tally of what sold, split by cash and card, tells you your best sellers.

Was it worth it?

After the market, subtract the booth fee, card fees and costs from sales, then divide by hours including setup and travel. Take-home per hour lets you compare markets fairly.

Checklist

Check local sales tax rules for in-person sales.

Free download: Market Day Packing Checklist, a printable checklist of what to pack for a craft fair or market. Free on Payhip.
Bundle: the Small Business & Freelancer Bundle ($30) has the Freelance Client Onboarding Kit, Small Business Inventory Tracker, Project Planner, Recipe Cost Calculator and Craft Fair Vendor Kit. Bought separately they are $45. Made with AI assistance.
Vendor kit: the Craft Fair & Holiday Market Vendor Kit ($7) has an 8-page printable PDF (packing checklist, booth planner, cut-out price signs, sales tally, cash float count, event tracker) and a spreadsheet that works out take-home, take-home per hour and best sellers for each event. Made with AI assistance. Selling baked goods? Read how to price baked goods and see the Holiday Cookie & Bakery Order Form Kit ($6) for taking orders.

Questions

What should I bring to a craft fair as a vendor?

Table and displays, products, a card reader and cash float, price signs, bags, basic tools and food and water for yourself.

How do I know if a craft fair was worth it?

Subtract fees and costs from sales and divide by all hours, including setup and travel, to get take-home per hour.